Maui Brewing Company - Waikiki

Job 174894 - Human Resources Assistant
Honolulu, HI

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Job Details

Location: Honolulu, HI
Employment Type: Full-Time
Salary: Competitive

Job Description

HR Assistant Job Description:

The HR Assistant reports to the HR Coordinator and is an administrative resource for the staff for benefits and general HR matters.  Benefits include health, dental, and vision insurance; Paid Time Off (PTO); Temporary Disability Insurance (TDI); and Workers’ Compensation Insurance.

HR Assistant Essential Job Duties:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 
  • Track hours worked to determine when staff are eligible or become ineligible for health benefits in accordance with the Hawaii Prepaid Health Care Act (PHCA) and the Affordable Care Act (ACA).
  • Notify the newly eligible or ineligible staff through email, HotSchedules messaging, posted notices, phone calls, etc. 
  • Obtain completed applications for those who are enrolling and enter the information into the HMAA portal.  Terminate coverage with HMAA when staff fall below the required hours or leave employment. 
  • For those employees who choose not to enroll in the health insurance when eligible, the HR Assistant will obtain and track completed HC-5 forms with the proper documentation.
  • Communicate with the HR Coordinator/Office Manager to ensure deductions are entered into (or deleted from) the payroll system.
  • Audit the monthly HMAA invoices.
  • Assist with hiring, recruiting and onboarding. 
  • Take a lead role in annual renewals and open enrollment.
  • Track PTO hours and process time off requests.  Respond to staff’s inquiries about PTO balances.   
  • Calculate the quarterly TDI invoices based on the number of employees and wages.
  • Process TDI claims.
  • Ensure WC-1 reports are filed in a timely manner with the Workers’ Compensation carrier.  Maintain contact for each claim to provide required doctors’ notes. 
  • Track leaves of absence under FMLA and/or state leaves, Workers’ Compensation, pregnancy, disability, etc. 
  • Perform other HR/office-related duties as required and assigned.
  • Assist with guest service as needed. 
  • Attendance/Punctuality - Must be dependable, report to work as scheduled and on time, and follow all policies regarding scheduling and attendance.  Regular attendance is an essential function of this job.  



  • HR Assistant Position Requirements:

                Professional Qualities:

    • Generally - Ability to perform the HR Assistant job duties listed above in a professional and competent manner.
    • Communication - Ability to communicate by speaking and writing, effectively and clearly with guests, coworkers, and management.
    • Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
    • Decision Making and Judgment - Ability to make sound decisions with available information, following MBC policy. 
    • Interpersonal - Ability to get along well with and determine a variety of personalities and individuals.
    • Conflict Management - Ability to deal with others in a negative situation and work towards a positive outcome.
    • Coaching and Development - Ability to provide guidance and feedback to help others strengthen their knowledge and skills.
    • Analytical Skills - Ability to use thinking and reasoning to solve a problem.
    • Safety - Ability to identify and correct conditions that affect employee safety as well as safely operate and handle all required equipment, appliances, and tools. 
    • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
    • Accuracy - Ability to perform work accurately and thoroughly.
    • Teamwork Abilities - Ability to work together with a team in a positive manner to achieve a common goal.
    • Detail Oriented - Ability to pay attention to the minute details of a project or task.
    • Response to direction - Receive and follow directions from supervisors.
    • Friendly and Energetic - Ability to exhibit a cheerful demeanor toward others and bring energy to the performance of the task.
    • Neat and Well-Groomed.

    Experience:               Minimum 1 year of HR experience or 2 years of office administration experience.

    Familiarity of HR administration.

                Computer Skills:       Proficient with Microsoft Office; especially Excel.

                                                    Ability to quickly learn new online programs. 


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